Terms & Conditions | Luxury B&B Suites

Terms & Conditions (Bookings, WiFi, Website Use)

Terms & Conditions of Booking : The Neuadd Cottages, Llangattock

The Neuadd Cottages are owned and operated by Julia and Peter Hindley, The Neuadd, Llangattock, Powys NP8 1LE.

The Contract for a short-term holiday rental will be between the Owners of The Neuadd Cottages (referred to as “us” or “we”) and the person making the booking and all members of the holiday party (referred to as “you”, “your”, “guests”) under the following booking conditions. The laws of England and Wales will govern the Contract. The Contract will be subject to these booking conditions, and must be complied with. The person whose name is on the booking form (referred to as the “Responsible Person”) agrees to take full responsibility for ensuring that all the following Terms and Conditions are adhered to by all members of the party. The Responsible Person must personally stay at the accommodation throughout the holiday and be at least 18 years of age at the time of booking. The names, addresses and ages of all members of the party must be shared with the Owners on request.

When you submit a booking via our online reservation system you will receive an automatically generated booking summary by email to the email address you provide in the booking form. This does not form a contract between us. A contract shall only arise when your booking is subsequently confirmed by post or email.

By booking accommodation at The Neuadd Cottages, you confirm agreement to these terms and conditions.

Payment and Point of Reservation:
- 35% initial payment is due on booking. With the exception of the cancellation terms below this is non-refundable.
- Your accommodation will be reserved once payment is received.
- The balance of the booking cost is payable 60 days prior to arrival or at the time of reservation if your arrival date is less than 59 days away.
- You agree that if full payment is not received by 55 days prior to your arrival and you have not cancelled then we will cancel your booking and your deposit will not be refunded.
Old Terms & Conditions: If your booking was made prior to 6th April 2022 different terms and conditions apply to your booking. If you would like a copy of those terms please email juliahindley@hotmail.com
Cancellation. Cancellations must be notified to and received by us in writing (preferably by email) and once received we will confirm and process your cancellation request.
- General Cancellation Terms:
  - If we receive your cancellation request 60 days or more prior to your booked arrival date we will provide a 100% refund of your booking fee.
  - If we receive your cancellation request between 59 and 30 days prior to your booked arrival date we will provide a 50% refund of your booking fee (except where the Covid Cancellation Terms outlined below are applicable).
  - If we receive your cancellation request less than 30 days prior to your booked arrival date we not provide any refund.
- We are not an insurer :
  - We strongly recommend you take out your own travel insurance for UK holidays which covers booking cancellations. This will give you the peace of mind that you will get your money back if you need to cancel your holiday at almost the last minute. If you choose not to then you accept responsibility for any loss that you may incur due to your cancellation. Covid is now a known risk and it is possible for you to insure your holiday against it. This can include the customer or any of the party having Covid, the customer or any of the party having to isolate or quarantine, or you wishing to shield any Members of the party. There are several options which include cover for Covid related cancellations available from organisations like Trailfinders: https://www.trailfinders.com/insurance#/step1 or https://www.coverwise.co.uk/Travel-Insurance/corona-virus.aspx or www.gocompare.com
Arrival and Departure Time: Bookings commence 4.00pm on the day of arrival, terminating 10.00am on the day of departure. Unless otherwise agreed, you agree to arrive after 4.00pm on the day of arrival and depart by 10.00am on the day of departure.
Included: Your booking includes the provision of linen, towels, tea towels, cleaning, hot water, central heating and electricity.
Your Access: We will email you a key code prior to your arrival so you can access the key locker box after 5pm on the day of arrival. You will be able to let yourself in and do not need to arrange a specific arrival time with us. No entry to properties will be allowed without payment, in full, being cleared beforehand.
Keys: Your key must be stored in the key locker box when you go out, and when you depart. A reasonable charge will be made for lock replacement in the event that you lose your key.
Number of Guests: No persons in excess of the number agreed at the time of booking are to occupy the property. Breach of this rule will terminate the contract without recompense to the client.
Conduct: We reserve the right to terminate the visit of any person whose conduct is detrimental to the comfort of others. Please respect other guests and keep noise to a minimum at all times.
Cancellation by us: In the unlikely event that we cancel the reservation due to circumstances beyond our control, we will provide a full refund of monies paid. If we have to terminate your holiday due to circumstances beyond our control you will be refunded part of the lodging costs based on the time remaining of the booking. Our liability does not extend beyond a refund.
Complaints or Concerns: Please do inform us as soon as possible if you have a complaint or concerns regarding your accommodation or if you find that anything is faulty within the accommodation that needs our attention so that we can assist and repair or make alternative arrangements. Due to the limited period of hire, it may not be possible to repair such items during the period of hire.
Wi-Fi: Wi-Fi is provided free of charge however we cannot always guarantee a consistent service. By using Wi-Fi at The Neuadd you accept the “Wifi Terms and Conditions” provided below.
Prohibitions: You agree not to bring on site: a. Candles, fireworks, portable BBQs, chinese lanterns. b. Electrical appliances such as fans, portable air-con units, electric heaters, hair curlers, hair dryer (electric toothbrushes, laptops, tablets, and phones are permitted. c. Drones d. Lithium Battery Chargers, unless expressly agreed prior to arrival (CE marked chargers for laptops, phones, tablets, cameras and electric toothbrushs are permitted).
Damage: Please take care when staying in our property. You are responsible and liable for any breakages or damages which you cause to the accommodation or its contents. All we ask is that you report any incidents as they occur. Whilst we do not normally charge for minor breakages, we may make a charge in instances when it is reasonable to do so.
Cleanliness: Please leave the property reasonably clean and tidy. We reserve the right to levy an additional cleaning charge to recoup additional cleaning costs over and above what we would reasonably expect to incur.
Use of Household Cleaning and Sanitizing Products: We provide cleaning and disinfecting products for your use during your stay along with guidelines for their use. Guests agree not to bring or use any other cleaning products. You agree to pay reasonable costs to replace any items or furniture damaged or degraded through the use of cleaning or sanitizing products outside these guidelines.
Left Property: Any left property will be returned following receipt of a pre-paid address label.
Children: Children are welcome but we ask you to bear in mind when booking that there are no play areas and our site has an adult-oriented quiet vibe. Please consider whether this aligns with your holiday expectations.
Groups and Gatherings: The Neuadd is very suitable for friends to get together however in order to respect all guests, bookings of more than 2 accommodations at The Neuadd must be agreed with us prior to booking. The Neuadd B&B Suites and The Neuadd Cottages can be booked out as a whole for group events by prior arrangement.
Electric Vehicle Chargers: If you have requested use of the Electric Vehicle Charger we will turn on the power supply during your stay. We operate one Tesla only charger and one Universal charger. If multiple guests wish to utilise the charger we cannot guarantee availability all of the time. In order to respect other users please do not park by the chargers unless you are charging. It is strictly prohibited to use plug 3-pin plug vehicle chargers as this invalidates our insurance and may present a health, safety and fire risk.
Cycle Locker: If you have requested use of our secure cycle locker please call us to ensure availability. Our booking system does not allow us to automatically reserve or show availability of the locker. We can often come up with other suitable arrangements if multiple guests wish to store cycles, but we need to agree that in advance.
Privacy: Please note our Privacy Policy which is available on our website
Liability: As far as the law allows, we, our employees and representatives shall not be liable to you or your party for loss, damage or injury to you or any of your party or your/their property or vehicles as a consequence of this agreement or the occupancy following thereon. You indemnify us against loss, damage or injury sustained to the property or any persons as a result of any breach of these conditions or arising from the fault of you or any member of your party.
Right of Entry: We shall be allowed reasonable right of entry to the property at all reasonable times for purposes of inspection or to carry out any necessary repairs or maintenance.
Licence to Occupy: The agreement to stay in the property for the holiday period, does not create the relationship of Landlord and Tenant between the parties. You shall not be entitled to a new tenancy, or to any assured short hold or assured tenancy or any statutory protection under the Housing Act 1988 or other statutory security of tenure now or at the end of the Holiday Period. The maximum period for any booking is 28 days. Should you require a longer stay this can only be accommodated by arranging separate, maximum 28 day bookings, utilising different cottages for each period (this must be agreed prior to booking).
Dogs: We allow dogs in Trelawney, Sugarloaf and Valley View cottages. They are only allowed when have they been booked in and paid for. (£25 per dog, per week or part week/per cottage entered). Maximum of 1 dog per property unless expressly agreed in advance. If guests bring a dog they agree:
- Dogs must be house-trained and kept under proper control.
- Dogs are not allowed on the furniture, or in bedrooms, nor left unattended in the property. They must only enter cottages they have been booked into.
- Dog hairs are to be removed from carpets and all dog waste collected and disposed of.
- The Responsible Person agrees to be held responsible for any damage caused to the property, contents or garden by a dog in their party and for any extra cleaning required.
- Dogs must be on lead at all times when outside. They must not be allowed to disturb livestock.
- We reserve the right to seek details of any dogs in advance and to refuse permission for them to be brought to the accommodation for any reason, including if they are considered unsuitable in character, size or behaviour, or liable to be a nuisance or danger to other guests.
Cats and other Pets: We do not accept cats or other pets at The Neuadd.
Fire Risk Assessment: A copy of our Fire Risk Assessment is available on request.
eBikes, eScooters, eMobility Aids: We do not allow charging of these products in your accomodation (due to Fire Risk Assessment). We can arrange a safe charging point but this has limited availablity so please discuss this with us at the time of booking. Chargers must be CE marked.
Smoking: Smoking is not allowed on site. This is now Welsh Law for all overnight accomodation including the outdoor areas.

WI-FI TERMS & CONDITIONS

Please read through our terms and conditions regarding internet usage when staying at The Neuadd Suites.

By utilising our WiFi you accept these conditions.

1. Extent of the Service

1.1 We do not recommend in particular the use of any websites (or other internet related services) (“Internet Services”) and your use of Internet Services is carried out entirely at your own risk.

1.2 We have no responsibility for, or control over, the Internet Services you access and do not guarantee that any services are error or virus free.

1.3 We have no responsibility for, or control over, the information you transmit or receive via the Service.

1.4 Save for the purposes of network diagnostics we do not examine the use to which you put the Service or the nature of the information you send or receive

1.5 We do not guarantee:

1.5.1 the availability of the Service;
1.5.2 the speed at which information may be transmitted or received via the Service; or
1.5.3 that the Service will be compatible with your equipment or any software which you use.

1.6 Whilst we take reasonable steps to ensure the security of the Service and to prevent unlawful access to information transmitted or received using the Service, we do not guarantee the security of the information which you may transmit or receive using the Service or located on any equipment utilising the Service and you accept that it is your responsibility to protect your information and have adequate security (in terms of equipment and procedures) to ensure the security, integrity and confidentiality of your information and data.

1.7 We reserve the right at all times to withdraw the Service, change the specifications or manner of use of the Service, to change access codes, usernames, passwords or other security information necessary to access the service.

2. Your Use of the Service

2.1 You must not use the Service to access Internet Services, or send or receive e-mails, which:

2.1.1 are defamatory, threatening, intimidating or which could be classed as harassment;
2.1.2 contain obscene, profane or abusive language or material;
2.1.3 contain pornographic material;
2.1.4 contain offensive or derogatory images regarding sex, race, religion, colour, origin, age, physical or mental disability, medical condition or sexual orientation;
2.1.5 contain material which infringe third party’s rights (including intellectual property rights);
2.1.6 in our reasonable opinion may adversely affect the manner in which we carry out our business; or
2.1.7 are otherwise unlawful or inappropriate;

2.2 You must respect copyright laws.

2.3 We may terminate or temporarily suspend the Service if we reasonably believe that you are in breach of any provisions of this agreement including but not limited to clauses 2.1 to 2.3 above.

2.4 We recommend that you do not use the service to transmit or receive any confidential information or data and should you choose to do so you do so at your own risk.

2.5 The Service is intended for consumer use only. In the event that you use the Service for commercial purposes we would specifically refer you to clause 5.2 below.

3. Criminal Activity

3.1 You must not use the Service to engage in any activity which constitutes or is capable of constituting a criminal offence, either in the United Kingdom or in any state throughout the world.

3.2 You agree and acknowledge that we may be required to provide assistance and information to law enforcement, governmental agencies and other authorities.

3.3 You agree and acknowledge that we may keep a log of the Internet Protocol (“IP”) addresses of any devices which access the Service, the times when they have accessed the Service and the activity associated with that IP address.

3.4 You further agree we are entitled to co-operate with law enforcement authorities and rights-holders in the investigation of any suspected or alleged illegal activity by you which may include, but is not limited to, disclosure of such information as we have (whether pursuant to clause 3.3 or otherwise), and are entitled to provide by law, to law enforcement authorities or rights-holders.

4. Other Terms

4.1 You agree to compensate us fully for any claims or legal action made or threatened against us by someone else because you have used the service in breach of these terms and conditions, and in particular clause 2.1 to 2.3 and 3.1 above.

4.2 Whilst we do not seek to limit our responsibility for fraudulent misrepresentation or if you are injured or die as a result of our negligence we have no responsibility (to the extent permitted by law) to compensate you (whether or not we are negligent) for any direct financial loss, loss of profit, revenue, time, anticipated savings or profit or revenue, opportunity, data, use, business, wasted expenditure, business interruption, loss arising from disclosure of confidential information, loss arising from or in connection with use of the service or inability to use or access the service or a failure, suspension or withdrawal of all or part of the service at any time or damage to physical property or for any other similar direct loss that may arise in relation to this agreement whether or not we were advised in advance of the possibility of such loss or damage.

4.3 We agree that neither this agreement does not allow either party to act as, or hold themselves out as, acting as an agent of the other party and that that the terms of this agreement are not enforceable by a third party under the Contracts (Rights of Third Parties) Act 1999.

4.4 This agreement is governed by the law of England and Wales and is subject to the non-exclusive jurisdiction of the English courts.